Request
ArtEZ
Assistant Secretary
Deputy Secretary
Info
Function
Deputy SecretaryLocation
ArnhemHours per week
32 hours per weekDuration
June 1, 2026 - May 31, 2027Application number
SRQ177890DAS
ArtEZClosing date
18.05.2026
9:00 a.m.
Role description and task arrangements
Deputy Secretary
Location: Arnhem
Start date: as soon as possible
End date: May 31, 2027, with the option to extend twice for 3 months each
Hours: 32 per week
In light of a recent advisory report on ArtEZ’s organizational structure, the Executive Office is being expanded. To give the Executive Secretary and Policy Advisor/Deputy Secretary more scope for providing strategic advice to the Executive Board and the organization as a whole, the department is being expanded with a Deputy Secretary, initially on a temporary basis. The purpose of this temporary expansion is, in part, to clarify the desired scope of duties and scale for a permanent expansion of the department.
As deputy secretary, you will serve as the right-hand person to the executive secretary. You will be part of the Executive Office, which, in addition to this new position, consists of the executive secretary, a policy advisor/deputy executive secretary, three management assistants, the staff representative secretary, a employee participation coordinator, and the Data Protection Officer.
Duties and responsibilities
Location: Arnhem
Start date: as soon as possible
End date: May 31, 2027, with the option to extend twice for 3 months each
Hours: 32 per week
In light of a recent advisory report on ArtEZ’s organizational structure, the Executive Office is being expanded. To give the Executive Secretary and Policy Advisor/Deputy Secretary more scope for providing strategic advice to the Executive Board and the organization as a whole, the department is being expanded with a Deputy Secretary, initially on a temporary basis. The purpose of this temporary expansion is, in part, to clarify the desired scope of duties and scale for a permanent expansion of the department.
As deputy secretary, you will serve as the right-hand person to the executive secretary. You will be part of the Executive Office, which, in addition to this new position, consists of the executive secretary, a policy advisor/deputy executive secretary, three management assistants, the staff representative secretary, a employee participation coordinator, and the Data Protection Officer.
Duties and responsibilities
- Preparing for and taking minutes of Executive Board meetings, in close coordination with the management assistants, the board secretary, and those proposing agenda items.
- Communicating decisions to those involved and the organization.
- Plan, monitor, and implement action items.
- Helping to prepare for the Planning & Control meetings with the various units of ArtEZ (in consultation with the Executive Secretary, Group Controller, and the Control & Advisory Department) and preparing the reports on these meetings.
- Where appropriate, provide support for other meetings and consultations at the institutional level.
- In collaboration with colleagues from the executive office or other departments, prepare and draft executive decisions in various areas, addressing both content and process.
- Make proposals, either on your own initiative or upon request, for designing and improving decision-making and organizational processes, including the archiving of decisions and documents.
- Bringing a legal perspective to various areas, while seeking specialized external legal advice when necessary.
Desired profile
You have
You have
- HBO+ level of work and thinking, preferably a legal degree
- Several years of work experience as a secretary or policy officer, preferably in higher education
- An affinity for the arts
- Excellent command of Dutch and good command of spoken and written English
- Meticulous and attentive to detail
- Integrity; you handle confidential information responsibly
- Flexible; able to adapt well to unexpected circumstances;
- Independent, proactive, and results-oriented;
- A good planner who can distinguish between what’s important and what’s not, and who can easily set the right priorities.
Company data
Company data
ArtEZ
Role description and task arrangements
Deputy Secretary
Location: Arnhem
Start date: as soon as possible
End date: May 31, 2027, with the option to extend twice for 3 months each
Hours: 32 per week
In light of a recent advisory report on ArtEZ’s organizational structure, the Executive Office is being expanded. To give the Executive Secretary and Policy Advisor/Deputy Secretary more scope for providing strategic advice to the Executive Board and the organization as a whole, the department is being expanded with a Deputy Secretary, initially on a temporary basis. The purpose of this temporary expansion is, in part, to clarify the desired scope of duties and scale for a permanent expansion of the department.
As deputy secretary, you will serve as the right-hand person to the executive secretary. You will be part of the Executive Office, which, in addition to this new position, consists of the executive secretary, a policy advisor/deputy executive secretary, three management assistants, the staff representative secretary, a employee participation coordinator, and the Data Protection Officer.
Duties and responsibilities
Location: Arnhem
Start date: as soon as possible
End date: May 31, 2027, with the option to extend twice for 3 months each
Hours: 32 per week
In light of a recent advisory report on ArtEZ’s organizational structure, the Executive Office is being expanded. To give the Executive Secretary and Policy Advisor/Deputy Secretary more scope for providing strategic advice to the Executive Board and the organization as a whole, the department is being expanded with a Deputy Secretary, initially on a temporary basis. The purpose of this temporary expansion is, in part, to clarify the desired scope of duties and scale for a permanent expansion of the department.
As deputy secretary, you will serve as the right-hand person to the executive secretary. You will be part of the Executive Office, which, in addition to this new position, consists of the executive secretary, a policy advisor/deputy executive secretary, three management assistants, the staff representative secretary, a employee participation coordinator, and the Data Protection Officer.
Duties and responsibilities
- Preparing for and taking minutes of Executive Board meetings, in close coordination with the management assistants, the board secretary, and those proposing agenda items.
- Communicating decisions to those involved and the organization.
- Plan, monitor, and implement action items.
- Helping to prepare for the Planning & Control meetings with the various units of ArtEZ (in consultation with the Executive Secretary, Group Controller, and the Control & Advisory Department) and preparing the reports on these meetings.
- Where appropriate, provide support for other meetings and consultations at the institutional level.
- In collaboration with colleagues from the executive office or other departments, prepare and draft executive decisions in various areas, addressing both content and process.
- Make proposals, either on your own initiative or upon request, for designing and improving decision-making and organizational processes, including the archiving of decisions and documents.
- Bringing a legal perspective to various areas, while seeking specialized external legal advice when necessary.
Desired profile
You have
You have
- HBO+ level of work and thinking, preferably a legal degree
- Several years of work experience as a secretary or policy officer, preferably in higher education
- An affinity for the arts
- Excellent command of Dutch and good command of spoken and written English
- Meticulous and attentive to detail
- Integrity; you handle confidential information responsibly
- Flexible; able to adapt well to unexpected circumstances;
- Independent, proactive, and results-oriented;
- A good planner who can distinguish between what’s important and what’s not, and who can easily set the right priorities.
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